You can change the appearance of the message list and reading pane in Outlook. Email in the message list can be displayed as individual messages or grouped by conversation.

You can quickly change the appearance of the message list and reading pane in Outlook so it looks and behaves the way you want.

On the View tab, in the Current View group, choose Change View > Apply Current View to Other Mail Folders. In the Apply View dialog box, select each folder that you want to apply the view to.

How do I toggle between light and dark mode for email compose window? Toggle light background Toggle dark background How do I configure light background for reading pane …

If you select Show email grouped by conversation, under Arrange the reading pane, select either of the options: Newest on top, Newest on bottom, or Show each message separately.

Switch the format of email messages, which controls formatting options that are available such as colors, fonts, and tables.

Under Email signature, type your signature and use the available formatting options to change its appearance. Select the default signature for new messages and replies.

You can change the default font and its color, size, and style — such as bold or italic. Outlook allows you to change the font, color, size, and style for new messages and replies and …

A contact list is a collection of email addresses and is useful for sending email to a group of people. If you want more robust functionality with your contact list, consider creating a Group …

Use the formatting mini toolbar to change the appearance of the signature. If you want your signature to display at the bottom of some or all outgoing items, use the drop down menus …